buildingOrganizations & Teams

Manage your organization on MyUniSpace

🏒 What is an organization?

The β€œOrganization” space in MyUniSpace is designed for professionals, companies, teams or freelancers who want to work together from a centralized interface. It allows you to:

  • Bring your collaborators together in the same space

  • Manage members' access and permissions

  • Track tool usage per user

  • Access administration features (subscriptions, billing, analytics, etc.)

It's the ideal place to structure your professional activity within MyUniSpace.


✍️ Create your organization

To create an organization, simply follow the steps offered the first time you open the β€œOrganization” space in settings. Otherwise, click in the left menu on β€œOrganization”.


Step 1: Configure your organization's basic information

Before you start, you must configure the essential settings of your organization. These settings allow you to customize your workspace and ensure proper management of your environment.

πŸ”§ To fill in :

  • Organization name

  • Login identifier (log) : this will be your internal identifier

  • Industry sector

  • Contact email address : used for notifications, invoices and payments

πŸ” Security option available :

  • Enable mandatory two-factor authentication β†’ This option will force email verification for all members of your organization.

Step 2 (Optional): Verify your business domain

This step improves your organization's credibility by proving that you own a custom domain name.

  1. Add a TXT record to your domain's DNS zone.

  2. Copy the values displayed on the screen.

  3. Click on Verify now.

Step 3: Invite members

  1. Enter your collaborators' email addresses.

  2. Click on β€œ+ Add another member” to invite several.

  3. Check the Terms of Service for organization accounts.

  4. Click on Create the organization.


πŸ‘₯ Manage organization members

From your organization's dashboard:

  • Add or remove members

  • Change their license level (Free / Pro)

  • Assign access rights to tools like UniCloud (No access / Read only / Add + Edit)

  • Track their last activity


πŸ“ˆ Monitor team activity

At the bottom of the page, find the usage statistics for MyUniSpace tools by your organization (per month):

  • Number of chats with Insight AI

  • Tasks created

  • Secret messages sent

  • Files converted

  • Short links generated

  • Files transferred

This allows you to have an overview of your collaborators' activity.


πŸ‘€ Join an organization as a member

If you have been invited to join an organization:

  1. You will receive an invitation email.

  2. By clicking the link, you will access MyUniSpace to create an account or sign in.

  3. Once logged in, you will be automatically added to the organization.


πŸ” Drive access rights shared within the organization

Each member can be assigned one or more specific rights on UniCloud:

Right
Description

No access

Does not have access to the tool

Read only

Can view files without modifying them

Add + Edit

Can create, modify and manage files


🧾 Billing & Payments

Organizations can pay in enterprise mode, which allows:

  • Adding company information (name, address, VAT number, etc.)

  • Obtaining compliant invoices, with legal notices.

  • Benefit from a centralized payment management via the administrator account of the organization.

πŸ’‘ Discounts & promotions : discounts are applied automatically to the admin account, and therefore to all organization payments.

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