🏢Organizations
Manage your organization on MyUniSpace
🏢 What is an organization?
The “Organization” space in MyUniSpace is designed for professionals, companies, teams or freelancers who want to work together from a centralized interface. It allows you to:
Group your collaborators in the same space
Manage members' access and rights
Track tool usage per user
Access administration features (subscriptions, billing, statistics, etc.)
It's the ideal place to structure your professional activity in MyUniSpace.
✍️ Create your organization
📌 To create an organization, simply follow the steps shown the first time you open the “Organization” space in settings. Otherwise, click in the left menu on “Organization”.
Step 1: Configure your organization's basic information
Before starting, you must set up the essential settings of your organization. These settings allow you to personalize your workspace and ensure proper management of your environment.
🔧 To fill in :
Organization name
Login identifier (log) : this will be your internal identifier
Industry sector
Contact email address : used for notifications, invoices and payments
🔐 Available security option :
Enable mandatory two-factor authentication → This option will enforce email verification for all members of your organization.
Step 2 (Optional): Verify your professional domain
This step improves your organization's credibility by proving that you own a custom domain name.
🔸 Add a TXT record in your domain's DNS zone. 🔸 Copy the values shown on the screen. 🔸 Click on Verify now.
Step 3: Invite members
🔹 Enter your collaborators' email addresses. 🔹 Click on “+ Add another member” to invite several. 🔹 Check the Terms of Use for organization accounts. 🔹 Click on Create the organization.
👥 Manage organization members
From your organization's dashboard:
✅ Add or remove members
✅ Edit their license level (Free / Pro)
✅ Assign access rights to tools like UniCloud (No access / Read only / Add + Edit)
✅ Track their last activity
📈 Track team activity
At the bottom of the page, find the usage statistics of MyUniSpace tools by your organization (per month):
Number of chats with AI Insight
Tasks created
Secret messages sent
Files converted
Short links generated
Files transferred
This allows you to have an overview of your collaborators' activity.
👤 Join an organization as a member
If you have been invited to join an organization:
You will receive an invitation email.
By clicking the link, you will access MyUniSpace to create an account or log in.
Once logged in, you will be automatically added to the organization.
🔐 Drive access rights shared in the organization
Each member can be assigned one or more specific rights on UniCloud:
No access
No access to the tool
Read only
Can view files without modifying them
Add + Edit
Can create, modify and manage files
🧾 Billing & Payments
Organizations can pay in enterprise mode, which allows:
To add company information (name, address, VAT number, etc.)
To obtain compliant invoices, with legal notices.
To benefit from centralized payment management via the administrator account of the organization.
💡 Discounts & promotions : discounts are applied automatically to the admin account, and therefore to all organization payments.
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